One-to-One Funds Guidelines
Please read these Guidelines before downloading the form.
The Bone Marrow Foundation’s One-to-One Funds assists transplant patients and their families by creating personal funds at the Foundation. A patient’s community, family, and friends can raise money that will be placed in the fund and used for that specific patient’s transplant-related expenses (see “Use of Funds” section below).
The patient must be affiliated with a certified transplant center and a social worker, nurse, or doctor at the transplant center must submit a letter verifying diagnosis and treatment before a new One-to-One Fund can be opened. The patient must be on track to have a bone marrow, stem cell, or cord blood transplant or still be receiving post-transplant care.
Please write legibly on the application and keep a copy for your records.
At least one fundraising coordinator must be designated for a One-to-One Fund. The fundraising coordinator can be a family member or friend who will be responsible for promoting the fund and managing fundraising activities. The Bone Marrow Foundation is not responsible for conducting fundraising efforts.
Responsible Family Member
Each patient should identify one family member or friend who will be responsible for issues related to the fund during times that the patient is receiving treatment or otherwise unable to make decisions about the fund. This includes requesting disbursements from the fund and closing the fund. This person can also act as the fundraising coordinator.
The Bone Marrow Foundation
The Bone Marrow Foundation will process all donations received by mail and online, provide each donor with a thank you letter and tax receipt, maintain a personalized webpage for the patient’s fund, make approved disbursements from the fund, and maintain accounting records for the fund. A fee of 5% of incoming donations will be charged by the Foundation to cover the costs of administering the fund, such as credit card processing, accounting services, website management, postage, etc. The remaining 95% will be available for the patient’s use. The patient’s fund will remain open for as long as needed. In the event that the patient no longer requires a One-To-One Fund, the remaining balance will be distributed to another patient receiving assistance from The Bone Marrow Foundation.
Please make sure all contact information on the application is current and legible.
If communication with the patient, fundraising coordinator, or responsible family member cannot be established within 3 weeks of first outreach, then the application will be considered withdrawn.
If any contact information changes, please notify The Bone Marrow Foundation immediately.
A personalized webpage on The Bone Marrow Foundation website is not required to open a One-to-One Fund, but it is suggested as it creates a place to share the patient’s story and provides a link for donors to contribute directly to the fund online. A BMF social worker will be assigned to each patient’s One-to-One Fund and will assist them every step of the way.
If a personalized page is requested, a picture and story about the patient should either be included with the mailed One-to-One Fund application or be emailed to firstname.lastname@example.org.
Submission of the photo and story constitutes consent for both to be used on the Foundation’s website, social media profiles, and other communications.
All donations to the One-to-One Funds are tax-deductible and The Bone Marrow Foundation will provide each donor (who provides contact information) with a tax receipt. The Foundation cannot provide receipts for any contributions that do not pass through the One-to-One Funds, and donations given directly to the patient are not tax-deductible.
Donations can be made by credit card, check, money order or through the Foundation’s website.
Use of Funds
One-to-One Funds may be used to cover costs associated with the transplant or the necessary living expenses. These may include:
- donor search, testing and related expenses
- medical treatment
- health insurance premiums and co-pays
- medication and medical supplies
- home and day care
- psychosocial support
- sperm banking/fertility
- cord blood banking
- legal fees
- living and housing expenses (ex. rent, utilities, groceries, etc.)
- caregiver expenses related to transplant
One-to-One Fund may not be used for:
- fundraising costs
- reimbursement for lost wages
- repayment of personal loans
For questions about other expenses, contact The Bone Marrow Foundation. Requests for disbursement from the fund must be accompanied by a receipt or invoice for the expense in question.
The Bone Marrow Foundation reserves the right to deviate from these Guidelines when special circumstances arise on a case-by-case basis.